Step-by-Step Automobile EDI Flow with Transaction Dependencies
1. Forecast Sharing
Transaction: 830 (Planning Schedule) / VDA 4905
From: OEM Supplier
Purpose: Long-term forecast for raw material & production planning
Leads to:
850 (Purchase Order) / VDA 4901
862 (Shipping Schedule) / VDA 4915 for JIT
2. Purchase Order
Transaction: 850 (PO) / VDA 4901
From: OEM Supplier
Purpose: Confirms quantity, pricing, and delivery window
Leads to:
855 (PO Acknowledgment) / VDA 4906
3. PO Acknowledgment
Transaction: 855 / VDA 4906
From: Supplier OEM
Purpose: Confirms acceptance or change request
Leads to:
862 (Shipping Schedule) / VDA 4915 for just-in-time calls
Prepares for production and shipping
4. JIT Delivery / Call-Off Schedule
Transaction: 862 (Shipping Schedule) / VDA 4915
From: OEM Supplier
Purpose: Detailed delivery times and sequences (daily/weekly)
Leads to:
856 (ASN) / VDA 4917
204/211 if logistics arranged by OEM
5. Advance Ship Notice (ASN)
Transaction: 856 / VDA 4917
From: Supplier OEM
Purpose: Notifies OEM that goods have shipped, with packaging info
Leads to:
861 (Receiving Advice) / VDA 4939
810 (Invoice) / VDA 4908
214 (Shipment Status) by carrier
6. Carrier Load Tender & Pickup
Transaction: 204 (Load Tender) / VDA 4913
From: OEM Carrier
Purpose: Arrange pickup from supplier
Transaction: 211 (Bill of Lading) / VDA 4916
From: Supplier Carrier
Leads to:
214 (Shipment Status) from carrier
856 (ASN) & 861 (Receiving Advice) as goods move
7. Shipment Status Updates
Transaction: 214 / VDA 4931
From: Carrier OEM
Purpose: Provide real-time location/status of shipment
Supports:
Accurate receiving planning
ASN validation
8. Goods Receipt Confirmation
Transaction: 861 (Receiving Advice) / VDA 4939
From: OEM Supplier
Purpose: Confirms quantity, packaging, condition of delivered goods
Leads to:
820 (Payment) / VDA 4911
Triggers invoice match/approval process
9. Invoice
Transaction: 810 (Invoice) / VDA 4908
From: Supplier OEM
Purpose: Request payment for delivered goods
Leads to:
820 (Payment) / VDA 4911
May be preceded by 856 ASN and matched with 861 Receipt
10. Payment Advice
Transaction: 820 / VDA 4911
From: OEM Supplier
Purpose: Provides payment information for processed invoice
11. Exceptions / Returns (If Needed)
Transactions:
812 (Credit/Debit Adjustment) / VDA 4910/4909
180 (Return Authorization) / VDA 4926
Leads to:
Shortages or overages
Defective items
Payment errors
Here's a detail list of all major VDA EDI flows used in the automobile sector.
# 1. Planning & Forecasting
4905 => Delivery Forecast (Lieferabruf) – Longterm scheduling
4915 => JIT Delivery Schedule (Feinabruf) – Shortterm or daily delivery needs
4994 => Capacity Planning Request
# 2. Order Management
4901 => Order (Purchase Order)
4906 => Order Confirmation
4903 => Order Change
4904 => Order Cancellation
# 3. Shipping & ASN
4913 => Shipping Instruction
4916 => Transport Notification
4917 => Advance Shipping Notice (ASN / Liefermeldung)
4921 => Freight Bill (Shipping Invoice)
4931 => Transport Data for Shipment Monitoring
# 4. Goods Receipt & Inventory
4939 => Goods Receipt Notification
4941 => Stock Level Notification
4943 => Inventory Report
4922 => Empty Container Management (Empties Return Data)
# 5. Finance (Invoicing & Payment)
4908 => Invoice =>
4909 => Credit Note =>
4910 => Debit Note =>
4911 => Payment Advice =>
# 6. Quality, Warranty & Inspection
4902 => Inspection Results (e.g., Initial Sample Test Reports)
4912 => Complaint Report
4933 => Rework Report
4926 => Warranty Return Notification
# 7. Master Data & Catalog
4907 => Parts Master Data
4914 => Supplier Master Data
4951 => Price Catalog
4955 => Packaging Instruction
# 8. Performance & Compliance
4920 => Supplier Evaluation Report
4919 => KPIs / Performance Data
4961 => Consignment Stock Report
4971 => Delivery Confirmation Summary
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