EDI Flow Automobile Sector - ANSI X12

 Here’s a comprehensive breakdown of all major EDI flows typically used in the automobile sector, organized by business function and transaction type. 

These transactions support seamless Just-In-Time (JIT), lean manufacturing, and global supply chain integration.

Complete EDI Flow in Automobile Sector

1. Planning & Forecasting

830  => Forecast Schedule   => Long-term material planning from OEM to supplier

862  => Shipping Schedule   => Short-term, JIT-based delivery instruction      

866  => Production Sequence => Real-time production line sequencing             

2. Order Management

850  => Purchase Order                              => OEM requests goods from supplier 

855  => Purchase Order Acknowledgment               => Supplier confirms PO receipt     

860  => PO Change Request - Buyer                   => OEM modifies existing PO         

865  => PO Change Acknowledgment                    => Supplier confirms PO change      

875  => Grocery PO (used in rare auto retail cases) => Alternate version of PO          

3. Shipping & Logistics

856  => Advance Ship Notice (ASN)     => Shipment info with carton, pallet, serial number details 

857  => Shipment and Billing Notice   => Combines ASN and Invoice                                 

204  => Motor Carrier Load Tender     => OEM to logistics provider – shipment details             

214  => Shipment Status Message       => Carrier provides updates in transit                      

215  => Motor Carrier Pickup Manifest => Pickup instructions                                      

211  => Bill of Lading                => Shipping instruction from supplier to carrier            

4. Receiving & Inventory

861     => Receiving Advice                        => Confirms receipt and condition of goods =>

944     => Warehouse Stock Transfer Receipt        => Goods received in a 3PL warehouse       =>

940/943 => Shipping Order/Warehouse Stock Transfer => Used in VMI/3PL processes               =>

5. Finance (Invoicing & Payment)

=> 810  => Invoice                 => Supplier to OEM billing                       

=> 820  => Remittance Advice       => OEM sends payment info                        

=> 812  => Credit/Debit Adjustment => Adjust billing (returns, shortages)           

=> 824  => Application Advice      => Payment, billing, or invoice issue resolution 

6. Quality, Warranty & Returns

180  => Return Merchandise Authorization                => For warranty/defective parts return                   

849  => Response to Product Transfer Account Adjustment => Used for returns, defects, overages                   

867  => Product Transfer and Resale Report              => Used for indirect sales or consignment tracking       

888  => Item Maintenance                                => Update parts catalog, often used in aftermarket flows 

7. Supplier Performance & Compliance

997  => Functional Acknowledgment     => Confirms EDI transmission receipt                            =>

824  => Application Advice            => Indicates issues with received documents                     =>

999  => Implementation Acknowledgment => Validates syntax of EDI message (replaces 997 in some cases) =>

Example End-to-End Scenario

1. OEM sends 830 (Forecast) → Supplier

2. OEM follows with 850 (PO) and 862 (Shipping Schedule)

3. Supplier replies with 855 (PO Ack) and 856 (ASN)

4. Logistics provider gets 204 (Load Tender)

5. Upon receipt, OEM sends 861 (Receiving Advice)

6. Supplier sends 810 (Invoice) → OEM replies with 820 (Payment)

7. Any issues? → Use 824 (Application Advice) or 812 (Credit Memo)