Below is a detailed, step-by-step flow of transportation processes using ANSI X12 transactions.
1. Order Creation and Shipment Planning
Transaction Set Used:
- 204 - Motor Carrier Load Tender
- The shipper (customer) sends a load tender to a carrier, specifying shipment details, including:
- Pickup and delivery locations.
- Shipment details like weight, volume, and special handling instructions.
- Requested service type and schedule.
- The shipper (customer) sends a load tender to a carrier, specifying shipment details, including:
Key Steps:
- Shipper gathers shipment requirements.
- An EDI 204 document is generated and transmitted to the carrier.
- Carrier acknowledges receipt using 997 Functional Acknowledgment.
2. Shipment Confirmation and Acceptance
Transaction Sets Used:
- 990 - Response to Load Tender
- Carrier responds to the load tender with acceptance, decline, or modifications.
Key Steps:
- Carrier evaluates the 204 request for feasibility.
- Carrier sends back a 990:
- "Accepted" if they can fulfill the request.
- "Declined" if they cannot handle the shipment.
- Shipper receives the 990 and updates their systems.
3. Shipment Scheduling
Transaction Sets Used:
- 210 - Motor Carrier Freight Details and Invoice
- An invoice specifying shipment costs is created.
- 211 - Motor Carrier Bill of Lading
- Details about the shipment (items, quantities, weights, etc.).
Key Steps:
- Shipper provides load information to the carrier using the 211.
- Carrier uses this to prepare the shipment and sends the 210 invoice for approval.
4. Shipment Pickup and Tracking
Transaction Sets Used:
- 214 - Transportation Carrier Shipment Status Message
- Updates on shipment status (e.g., pickup confirmation, in-transit status, delays).
Key Steps:
- Carrier picks up the shipment and sends a 214 confirming pickup.
- Status updates (e.g., "In Transit", "Delayed", or "Delivered") are sent regularly via the 214.
5. Delivery Confirmation
Transaction Sets Used:
- 214 - Transportation Carrier Shipment Status Message (with delivery update).
- 824 - Application Advice
- Used if there are discrepancies or issues during delivery.
Key Steps:
- Carrier delivers the shipment and sends a final 214 with the "Delivered" status.
- Any delivery issues or adjustments are communicated using an 824.
6. Invoicing and Payment
Transaction Sets Used:
- 210 - Motor Carrier Freight Details and Invoice
- Final invoice from the carrier to the shipper.
- 820 - Payment Order/Remittance Advice
- Payment details sent by the shipper to the carrier.
Key Steps:
- Carrier sends the 210 with the finalized shipment charges.
- Shipper reviews the invoice and makes payment via 820.
- Payment confirmation is sent back to the carrier.
7. Reporting and Reconciliation
Transaction Sets Used:
- 214 - Transportation Carrier Shipment Status Message
- 997 - Functional Acknowledgment
- 824 - Application Advice
Key Steps:
- Both parties reconcile invoices, shipment statuses, and payments.
- Functional acknowledgments (997) confirm the receipt of all transactional messages.
- Any errors or disputes are addressed through 824 documents.
End-to-End Flow Overview:
- 204: Shipper sends load tender.
- 990: Carrier responds to the tender.
- 211: Bill of lading shared by the shipper.
- 214: Shipment status updates during transit and delivery.
- 210: Final invoice sent by the carrier.
- 820: Payment made by the shipper.
- 997: Acknowledgments exchanged to confirm receipt of transactions.
- 824: Discrepancy resolution
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